Transaction Coordinator Assistant

Who are we looking for?

The transaction coordinator assistant is an individual who is extremely self-motivated, draws energy from working with people and is optimistic and service oriented. They have a strong sense of urgency, but not at the expense of quality. In addition, he/she demonstrates on a daily basis the knowledge, attitudes, skills, and habits of a high achiever who is putting agents first, doing the right thing, and seeking win-win agreements. The Transaction Coordinator Assistant must be learning based, adaptable to change and be solutions oriented. He/She will assist in the management of the entire contract-to-close process efficiently and effectively to ensure all transactions close on time, with little to no hassle to
agents and third parties.


Essential duties and responsibilities

  • Aid the Transaction Coordinator during the process of a real estate sale and effectively manage the administration tasks involved in closing a sale
  • Learn broker specific requirements
  • Create and/or maintain accurate and compliant electronic files for all transactions including document drafting as need
  • Understand the contracts in order to summarize all important terms, conditions, and contingency dates
  • Communicate with the Transaction Coordinator throughout the transaction. Provide any needed feedback about changes or updates.
  • Establish relationships with the Transaction Coordinators you assist.
  • Close out the file after the closing including changing the MLS status to closed for our listings, double-checking the file, making an electronic copy of the settlement statement. Add closing documents to the electronic file.


  • Transaction Coordinator or related Real Estate experience required
  • Full-time position of 40 hours/week, Monday-Friday
  • Minimum Standard is to average 20 closings per month
  • Minimum education – high school graduate
  • Additional education and certifications a plus

Job Specific Skills

  • Calm under pressure
  • Concerned about doing things the right way
  • Quickly builds rapport with clients
  • Proven track record of working independently with desired results
  • Proficient in G Suite (Gmail, Google Drive, Google Doc, Google Sheets, etc.) and/or Excel and Word
  • Experienced data entry
  • Strong written and verbal communication skills
  • Exceptional organizational skills

Key Benefits

  • Opportunity for growth
  • Grow with a cutting-edge national transaction management company
  • First class training and personal development
  • Teamwork, encouragement and support
  • Paid time off
  • We prioritize work-life balance and rarely exceed a 40-hour work week
  • Remote position – can be located anywhere

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